AP/AR Specialist - Toronto

AP/AR Specialist

Founded in 2001 by Chief Officer Shehbaz M. Butt, Star Night Import has grown into Canada’s favorite Linen and Home Accessories and more. We provide businesses, and retailers with quality products at below wholesale prices, charitable giving, and profitable resale. We are famous for our Bedsheets, but we also offer other Linens and Home Accessories– with new stock arriving daily. Our customers come first in everything we do. We are always looking for ways to WOW our clients by giving them the very best experience and educating them for success. They know they can rely on us for the products and services they need and are happy to tell others.
Overview of the Position
Accounts Payable and Accounts Receivable Specialist reporting to the Financial Controller will be responsible for the timely and accurate processing of vendor invoices, performing monthly vendor reconciliations, data entry, and other month-end duties as assigned. This Specialist is also responsible for the full cycle receivables process, including, invoicing customers, analysis and problem resolution of the company’s outstanding accounts, verifying the validity of account discrepancies by obtaining and investigating information from sales, shipping, procurement and customers and perform month-end close entries and reconciliations.
Job Responsibilities Include, But Are Not Limited To:
• Processing various types of accounts payable transactions including data entry of vendor invoices, expense reports, manual and emergency check requests, and wires.
• Maintaining all AP/AR monthly reports; respond to customer billing inquiries, meet with various business areas to manage A/R and A/P related matters,
• Reporting, researching, and follow up on all short paid and/or past due invoices through coordination within the Finance Team
• Acting as the first point of contact to vendors and employees with invoice or expense reimbursement inquiries
• Proactively contacting key vendors to request updated statements and ensure balances are reconciled.
• Processing cheques and electronic payments and transfers.
• Evaluating customer’s credit data and financial statements to determine the degree of risk involved in extending credit.
• Preparing recommendations regarding the degree of risk in extending a credit line and/or credit term to a customer.
• Ensuring all negotiated vendor payments are paid in accordance with the contract; customer is billed as per the agreement signed.
• Responding to customer billing inquiries, resend bills and send collection emails.
• Check, match and cross-reference purchase orders and packing slips to vendor’s invoices for quantity and pricing; follows up on missing purchase orders on invoices.
• Assisting in the month-end close process by preparing accrual journal entries and account reconciliation.
• Responsible for receiving and applying cash to outstanding invoices in accounts receivable.
• Updating customers and vendors information in Sage and follow up with a different point of contacts to acquire the updated information.
• Proactively investigate and resolve Accounts Receivable and Accounts Payable concerns or discrepancies independently and in collaboration with other departments, such as production, procurement, and scheduling departments.
• Prepare and send all customer billing and monthly statements on a timely basis
• Develop training documents and train staff as needed.
• Provide back-up to prepare and process payroll
• May perform other related duties as assigned
Required Qualifications Include, But Are Not Limited To:
• Post-secondary diploma or certificate in a related field of study (Accounting/Finance)
• Minimum 2-3 years accounts payable experience
• Experience with QuickBooks
• Proficient in Microsoft Office and Excel
• Must possess efficient organizational skills to follow timelines, prioritize, multitask to manage multiple projects simultaneously in a fast-paced environment
• Strong understanding of customer service with the ability to work under pressure.
• Strong work ethic and ability to work independently.
• Ability to be resourceful and proactive when issues arise.
• Must have excellent attention to detail and be able to produce high-quality work as set forth by the company standards.
• Able to effectively communicate with a variety of internal and external stakeholders and operate as a team player on a multi-disciplinary team.
• A willingness to learn, develop and achieve new skills for personal and professional development.
• Discretion, judgment, and tact to handle confidential information
What our team offers
· You will have an opportunity to be part of a great team in a fast-growing company
· Your opinions and ideas are always valued
Star Night Import is an equal opportunity employer and encourages applications from qualified individuals. We thank all applicants for their interest: However, only those selected for an interview will be contacted. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.
Job Types: Full-time, Permanent
Schedule:
• Monday to Friday
Experience:
• Accounts Payable/Receivable: 2 years (required)
Work remotely:
• No

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