Office Manager/Assistant General Manager - Toronto

The Ramada Ottawa hotel is seeking an experienced office manager to fill a key position in the backend operation of the hotel. Their responsibilities will include:

Project Management and Administration:

Manage and coordinate office operations
Implement, manage and maintain record keeping, purchasing and inventory control systems
Manage office equipment, maintenance and service contracts and systems
Create and maintain an administrative filing system
Prepare, respond to and file correspondence
Ensure all licenses are up to date (liquor, entertainment, etc…)
Assist in ordering supplies for Housekeeping and Restaurant department
Maintain current food and liquor inventory sheet with updated costing
Maintain an inventory of office supplies and equipment
Manage basic technology systems and provide general support to staff
Assist the maintenance department in the scheduling of maintenance tasks
Assist with Human Resources management: design and implement policies and procedures, manage benefits administration, recruitment, orientation and training of staff
Perform other duties as may be assigned
Bookkeeping Duties

Assist controller with bookkeeping duties, such as Accounts Payables, Accounts Receivables, Journal Entries etc..
Back up for payroll using ADP
Filing of accounting related invoices and documents
The successful candidate should possess the following knowledge and experience:

3-5 years’ experience as an Administrative Assistant or Project Manager
Ability to take initiative, problem solve, and make decisions within job scope
Strong track record of customer service and effective people skills
Excellent time management and organisational skills with strong attention to detail
Ability to work well under pressure and multi-task without supervision
Ability to work independently as well as collaboratively in a positive team environment
Excellent verbal and written communication skills in English
Understanding of hotel operation would be an asset
Experience with the operations of a restaurant/banquet facility and food and liquor inventories would be an asset
Management skills would be an asset
Experience with Opera PMS, Maestro and Silverware POS would be an asset
Knowledge of Quickbooks & Pay at Work ADP an asset

Posted on : 5 years ago, #53, 1 views

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